Everlight Virtual Academy

Privacy Policy

Effective Date: January 1, 2026

Everlight Virtual Academy ("we," "us," "our") is committed to protecting the privacy of our users, especially children. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at everlightvirtualacademy.online.

1. Information We Collect

We collect the following types of information:

a. Information You Provide

  • Account Information: Name, email address, username, password, user type (student/parent/teacher)
  • Student Profile: Grade level, track type (regular/SpEd/summer), date of birth (optional)
  • Payment Information: PayPal transaction IDs, GCash reference numbers (we do not store credit card numbers directly)
  • Contact Form Submissions: Name, email, and message content when you contact us

b. Information Collected Automatically

  • Usage Data: Lessons viewed, quizzes taken, time spent on lessons, progress data
  • Device Information: Browser type, operating system, device type
  • Log Data: IP address, access times, pages viewed
  • Cookies: Session cookies for authentication and preferences

2. How We Use Your Information

We use collected information to:

  • Provide and maintain our educational platform
  • Create and manage user accounts
  • Track student progress, grades, and attendance
  • Process subscription payments
  • Generate report cards, transcripts, and certificates
  • Communicate with you about your account, updates, and support
  • Improve our curriculum and platform features
  • Ensure platform security and prevent fraud

3. Children's Privacy

We take children's privacy seriously. Our platform is designed for use by children under parental supervision. We comply with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) regarding the collection of minors' data.

  • Student accounts for minors (under 18) must be created by a parent or legal guardian
  • We collect only the minimum information necessary for educational purposes
  • We do not knowingly collect personal information from children without parental consent
  • Parents can review, modify, or delete their child's information at any time by contacting us
  • We do not display targeted advertising to student users

4. Special Education (SpEd) Data

For users of our SpEd track, we may collect additional information related to learning preferences and accessibility settings. This data is:

  • Used solely to personalize the learning experience
  • Never shared with third parties for marketing purposes
  • Protected with the same security measures as all other user data
  • Deletable upon parent/guardian request

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share data only in these circumstances:

  • Service Providers: Payment processors (PayPal) to process transactions
  • Legal Requirements: When required by Philippine law, court order, or government regulation
  • Safety: To protect the rights, property, or safety of our users
  • Consent: With your explicit consent for any other purpose

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encrypted data transmission (HTTPS/SSL)
  • Secure password hashing
  • Regular security audits
  • Access controls limiting data access to authorized personnel only

While we strive to protect your data, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. Student progress data and academic records are retained for 5 years after account closure to support transcript and record requests. You may request deletion of your data at any time.

8. Your Rights

Under the Philippine Data Privacy Act of 2012, you have the right to:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate or incomplete data
  • Erasure: Request deletion of your personal data
  • Object: Object to the processing of your personal data
  • Portability: Request transfer of your data in a machine-readable format

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

9. Cookies

We use essential cookies to maintain your login session and preferences. We do not use tracking cookies for advertising purposes. You can control cookie settings through your browser preferences.

10. Third-Party Links

Our platform may contain links to third-party educational resources (Khan Academy, CK-12, OpenStax, DepEd Commons). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify registered users of significant changes via email. The "Effective Date" at the top of this page indicates when this policy was last revised.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

Last updated: January 1, 2026